The Process Definition Tool (PDT) allows you to define 'Workflow Data Objects' which can hold data shared between the activities in a workflow. The definition of each WDO is stored in the Process Definition.

You may wish to use the same set of data in several workflows; the PDT allows you to select a template WDO from a library, to copy into your workflow definition.

Example

You determine that several of your workflows require to pass a case identifier between the activities in the workflow. You define a template WDO containing a case identifier and the Admin application creates a row on Workflow Data Object Template to store your template WDO.

You define a workflow (Process Definition) to allow correspondence to be sent to customers whenever their payment details change. This workflow requires to pass the case identifier between the activities in the workflow.

You use the PDT to select your WDO template from the library. The PDT reads this table to display a list of Workflow Data Object Templates available. You choose the template containing the case identifier and the PDT copies the WDO definition to your Process Definition.

Technical Notes

If you update the WDO template in the library, the changes you make are not reflected in any Process Definitions which used the template.

However, if you create a new version of a Process Definition, the facility exists to replace the WDO used in your Process Definition with the latest version of the WDO template.

See the Workflow Guide for further information.